A questionnaire workflow built on approved evidence.
Every proposed answer follows the same path: question, draft, citation, confidence, human approval. Here is what that looks like inside TrustCited.
The screens below are illustrative sample data from the planned pilot workflow.
Evidence Library
Your approved knowledge, in one place.
Policies, certifications, architecture documentation, subprocessor lists and previously approved answers. Each item has an owner, an approval state and a review date, so drafting always starts from material the company stands behind.
Evidence Library
Information Security Policy
v3.1 · owner: Security · approved
Business Continuity Plan
v2.0 · owner: Operations · approved
Subprocessor List
v1.8 · owner: Legal · review scheduled
AI Usage Policy
draft · owner: AI governance
Questionnaire Workspace
Work through real questionnaires with full visibility.
Bring customer questionnaires as Excel, Word or PDF. TrustCited maps each question to your evidence and shows drafting progress, so reviewers spend their time on the questions that actually need them.
Questionnaire Workspace · ACME_Bank_Security_Assessment.xlsx
186 / 243 answers drafted
Draft v2
Is customer data encrypted at rest?
High confidence · Information Security Policy §4.2
Do you maintain a documented business continuity plan?
High confidence · Business Continuity Plan §2.1
Is customer data used to train generative AI models?
No approved evidence · routed to owner
Answer + Citation
Every answer points at its source.
A proposed answer is never just text. It carries the document it came from and the exact passage, so a reviewer can verify in seconds instead of searching drives.
Answer + Citation
Do you maintain a documented business continuity plan?
Yes. A documented business continuity plan is maintained, reviewed on a defined schedule, and covers critical business functions.
Business Continuity PlanSection 2.1 · Scope and Objectives
Reviewers see the exact source passage next to the proposed answer before anything is approved.
Confidence & Human Review
The system knows what it does not know.
Answers are graded by the strength of their supporting evidence. Questions without approved backing are routed to a named owner instead of being filled with plausible text.
Confidence & Human Review
High confidence
Exact match in approved evidence.
Partial support
Related material exists; wording needs a human.
No support
Nothing approved backs an answer. Routed to an owner.
Approved Answer Memory
Approved answers become reusable company assets.
Once a human approves an answer, it becomes part of your answer memory. The next questionnaire starts from what your company already said, keeping wording consistent across every deal.
Approved Answer Memory
Data is encrypted at rest
Used in 6 questionnaires · last approved 12 Aug 2026
Subprocessors listed and DPA-ready
Used in 4 questionnaires · last approved 02 Sep 2026
Uptime commitments
Wording varies between deals · reconcile suggested
Evidence Freshness
Evidence ages. TrustCited keeps track.
Documents have review windows. When a source becomes stale or a policy changes, answers that depend on it are flagged before they reach a customer.
Evidence Freshness
Information Security Policy
Reviewed 12 Aug 2026 · next review due Feb 2027
Penetration Test Summary
Tested Mar 2026 · older than the review window
Subprocessor List
Changed 3 weeks ago · re-approval pending
Future Trust Room
Publish trust, under your control.
A planned space to share approved answers and citations directly with specific customers, reducing repeated questionnaires over time.
PlannedDescribed for transparency. Not part of the current pilot workflow.
Future Trust Room
A shareable space where approved answers and citations can be published for specific customers, so repeated questions are answered once and reused under your control.
Concept stage · shaped by founding-customer feedback
See it on your own questionnaire.
Founding pilots run this workflow on one real customer questionnaire, against the evidence your team already has.